HMP Millsike - Prison Administrator inNorth Yorkshire inNorth Yorkshire PUBLISHED SAT 26 APR 2025

Join us and help deliver the exceptional, every day.

Recruitment and Vetting Administrator

Salary: £26,359

Mitie Care & Custody (C&C) is driven by a bold vision: to establish HMP Millsike as a place of restoration and rehabilitation, where prisoners can unlock their full potential and make meaningful, positive changes in their lives. We are excited by the opportunity Millsike presents: a blank canvas on which we can paint a bright future for our prisoners. Our mission is clear: to create an environment that empowers, inspires, and supports individuals to re-enter society with hope, purpose, and a life plan. To achieve this, we will set a culture of rehabilitation and restoration underpinned by integrity and high expectations. Prisoners will experience a dramatic shift from traditional prison environments. Millsike will be a vibrant, bustling community, teeming with industry, activity and opportunities for personal growth. Above all, we will ensure our approach offers a deep sense of safety/respect, through a supportive, uplifting environment, that helps prisoners to see their potential and that unlocks a brighter future for all.

Job Objectives And Responsibilities

Working as a Recruitment and Vetting Administrator your role will include:

• Liaising with departmental management across HMP Millsike on their recruitment needs, assisting on drafting job descriptions and person specifications, adverts, liaising with external agencies as required and leading on the administration of applicants and their applications
• Working closely with the Mitie Resourcing team to publish job adverts for vacancies on the Mitie website and other applicable platforms where vacancy requisitions have been authorised
• Organising the scheduling of assessment centres and interviews for prospective applicants
• Supporting recruiting managers at Assessment Centres, coordinate resources, booking venues
• Coordinating Right to Work checks
• Acting as a Vetting Contact Point to ensure that all candidates achieve the required level of HMPPS security clearance
• Managing the onboarding process to ensure that offers and contracts of employment are issued within a timely manner
• Maintaining a resource “library” of interview questions, job descriptions and person specifications to support recruitment managers and any external agencies if utilised
• Working closely with the onsite training team to ensure that candidates are allocated to correct Induction and Initial Training Courses
• Working closely with the People Business Partner to track attrition levels to ensure that the Workforce Planning Committee can plan recruitment and training needs
• Managing recruitment and vetting processes in line with GDPR requirements and ensure confidentiality is maintained at all times.
  
  

Person Specification

We are looking for motivated, caring individuals who want to be part of our team that will play their part in the Government's drive to cut reoffending through effective rehabilitation; enabling offenders to turn their lives around for good. We will provide a safe, secure environment at HMP Millsike, thus providing reassurance to the public and victims of crime that perpetrators are serving a secure sentence for their crimes.

Essential

• Excellent Communicator, both written and oral
• Attain Enhanced Level 1 Ministry of Justice Vetting Clearance and Enhanced DBS
• Relevant previous experience in an administrative role handling sensitive and confidential information.
• Intermediate or better IT Skills: Proficient and confident using Microsoft Excel, Word, and Outlook.
  
  

Desirable

• Highly organised
• Self-motivated, adaptable, enthusiastic and positive approach.
• Ability to work independently and as part of a team.
• Ability to prioritise, work to deadline and have excellent time management.
• Previous relevant experience within recruitment
• CIPD level 3
  
  

As a business, Mitie Care & Custody is committed to diversity and inclusion and we would welcome applications from a wide range of backgrounds including veterans, those looking for a career change, and people who have experience in social care or a learning environment. Full training will be given where applicable, and we would encourage anyone who might be thinking about a role in a secure establishment to get in touch.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the