PrivacyPolicy

1. Who We Are

2. What Data We Collect

Mandatory Information

• First name and last name
• Email address
• Password (encrypted)
• IP address and login timestamps
• Job application data
• Consent preferences (e.g. for marketing, data sharing)

Optional Information

• Phone number
• Profile photo or selfie
• CV/resumé and cover letter
• Job search preferences
• Uploaded files
• Communication preferences
• Notes or messages shared with recruiters or employers

3. How We Collect Your Data

• Registration and profile forms
• Job application submissions
• CV and file uploads
• Saved searches and job alerts
• Communication through our platform
• Cookies and analytics tools

4. Lawful Basis for Processing

• Consent: For optional data, marketing, and AI features
• Contract: To provide recruitment-related services
• Legal obligation: Compliance with laws
• Legitimate interests: Platform improvement, fraud prevention

5. How We Use Your Data

• Account creation and management
• Job search and application facilitation
• CV and file processing
• Job opportunity matching
• Employer communications
• Sending alerts and updates
• Customer support
• Marketing communications (with consent)
• Integrated AI tools (with separate consent)

6. Who We Share Your Data With

• Employers and recruiters
• Service providers (e.g. hosting, email)
• IT support and infrastructure providers
• Regulators or law enforcement (if required)

7. Data Transfers Outside the UK or EEA

We ensure appropriate safeguards such as adequacy decisions, SCCs, or binding corporate rules when transferring data internationally.

8. Data Retention

• Active users: data retained while account is in use
• Inactive users: up to 24 months of inactivity
• Data may be retained longer if required by law

9. Your Rights

You have the right to:

• Access and correct your data
• Request deletion of your data
• Restrict or object to processing
• Port your data to another service
• Withdraw consent at any time
• Lodge complaints with the ICO

Contact: info@jobsincare.com

10. Security Measures

• Encrypted HTTPS connections
• Hashed password storage
• Access controls and monitoring
• Regular system backups

11. Marketing Communications

We send marketing only with your consent. You may opt out anytime via:

• “Unsubscribe” link in emails
• Your account settings
• Contacting us directly

12. Automated Processing & AI Features

We may offer optional AI tools (e.g. CV feedback, job matching) which require your explicit consent and will not be used to make solely automated decisions that significantly affect you.

13. Use of Cookies

Our service uses cookies to provide some features. Please read our Cookie Policy for details on cookie usage.

14. Updates to This Policy

We may update this policy. We will notify registered users of any significant changes via email or platform notifications.

15. Contact Us

Data Protection Officer
JOBSINCARE LIMITED
Email: info@jobsincare.com
Address: 1 WEST REGENT ST, STE 147, GLASGOW G2 1RW

Effective Date: 1 January 2025
Version: 1.1