Validation Office / Team Leader inWest Midlands inWest Midlands PUBLISHED SUN 18 MAY 2025

HoursFull time - 37.5 hours per week (Possibility of working weekends)Job ref040-AC098-0425EmployerAneurin Bevan University Health BoardEmployer typeNHSSiteRoyal Gwent HospitalTownNewportSalary£26,928 - £29,551 per annumSalary periodYearlyClosing

Employer heading

Band 4

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on option 3.

If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly

Aneurin Bevan University Health Board support flexible working.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.

Job Overview

We have an exciting opportunity for an enthusiastic and motivated person to work as a Full-time Validation Officer / Team Leader in the newly designed Gynaecology Outpatient Booking POD in the Royal Gwent Hospital, Newport. You will be responsible for the Validation of both RTT and non-RTT waiting lists and its stages for Gynaecology. You will also be responsible for the line management of the outpatient booking clerks. You will need excellent communication skills and be able to work under pressure, have a good knowledge of the RTT rules and be an experienced Welsh PAS user.

Working to the Gynaecology Directorate, you will be well supported and encouraged to develop in this role.

This post is for 37.5 hours a week.

Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

Responsible for validating outpatient, treatment and follow up waiting lists within the Directorate to support the achievement of organisational objectives and key Welsh Government targets. To administratively validate waiting lists of patients with open referral to treatment (RTT) pathways, determine the correct RTT clock status for each and update the UHB system, in order to ensure the RTT position is accurately reported.

Responsible for the line management of the outpatient booking team, managing annual leave and sickness.

To support the Service Administration Manager, liaising with departments involved in providing care and core services to ensure that planned patient treatment progresses smoothly and in a timely manner; supporting performance management and initiatives within the Directorate.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person specification

Qualifications And/or Knowledge

Essential criteria

• Educated to NVQ 3 level or equivalent demonstrable knowledge
• Relevant practical experience incorporates the use of WPAS Administration System and Clinical Workstation for recording or validating of clinical activity.
• Previous experience of, or exposure to, validation elements required to maintain accurate patient pathways on Myrddin.
  
  

Desirable criteria

• ECDL
• RTT on-line training
• Other Health Board IT application experience
  
  

Experience

Essential criteria

• Experience of clerical work within NHS environment.
• Experience of working with patient identifiable data
  
  

Desirable criteria

• Waiting list and booking experience
  
  

Skills And Abilities

Essential criteria

• Excellent interpersonal and communication skills
• Able to work independently within guidelines and policies
• Ability to prioritise own workload and to meet deadlines
• Ability to relay information correctly
• Good standard of keyboard skills essential
  
  

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care vis